By John Harrington , 88th Air Base Wing Public Affairs
/ Published February 14, 2018
Master Sgt. Misti Rodriguez, Academic Coding Branch superintendent, inputs a transcript into the Air Force Military Personnel Data System to update an officer's record. Two Airmen at the Coding Branch, including Rodriguez, update more than 1,000 transcripts a month in support of some 130,000 total force Air Force officers. (U.S. Air Force photo/John Harrington)
Tech Sgt. Jennifer Warehime, Academic Coding Branch noncommissioned officer-in-charge, provides phone support for an officer attempting to update his academic record. Two Airmen at the Coding Branch, including Warehime, update more than 1,000 transcripts a month in support of some 130,000 total force Air Force officers. (U.S. Air Force photo/John Harrington) (U.S. Air Force photo/John Harrington)
Master Sgt. Misti Rodriguez (left), Academic Coding Branch superintendent, and Tech. Sgt. Jennifer Warehime, Academic Coding Branch noncommissioned officer-in-charge, receive academic transcripts twice a week. During graduation season, they say the mail comes in large containers. Together the two update an average of between 15,000-20,000 transcripts a year in support of 130,000 total force Air Force officers including active duty, guard and reserves. (U.S. Air Force photo/John Harrington)(U.S. Air Force photo/John Harrington)
Some Frequently Asked Questions on the Academic Coding Branch
Q: How does an officer get their academic records updated? The member must request an official transcript be mailed or emailed to the ACB. Electronic transcripts can be emailed directly from the university to firstname.lastname@example.org and the mailing address is:
AFIT Academic Coding Branch
2950 Hobson Way
WPAFB OH, 45433-7765
This office will not accept diplomas, photocopies, screenshots, enrollment verifications, letters of degree completion, etc. If the member has an unopened transcript, it can be mailed to the address above.
Q: How can I determine if my transcript was received and/or education level updated? Please login to the AF Portal, vMPF and view your Career Data Brief (CDB). This office can only update information in the academic section.
Q: If I think that my school/degree was loaded incorrectly, what can I do? First, it is important to note that this office works off of a coding system. We do not manually type in degree titles or college names. If you believe there is an error, please refer to the “School Codes” or “Academic Specialty Codes” list at www.afit.edu/CODING/ and email your suggested change to: email@example.com
Q: I have been notified that my degree information is not on file even though I have been in the Air Force for several years, and I had to have a degree to be commissioned. How is this possible?
When you are commissioned in the Air Force, the office that commissions you is responsible for obtaining official transcripts, verifying academic education completion, and forwarding them to our office within 90 calendar days. This does not always happen. We rely on individual officers checking the accuracy of their records. The first step is to validate your degree information on your Career Data Brief. While the SURF and OPB may be similar, the SURF only holds your top two, highest, most recent degrees and the OPB may have masked your academic information. The CDB and MILPDS both hold up to five degrees, after five degrees, the lowest/oldest degree will be removed from your record.
Q: Can I get a copy of my transcript or my GPA? No. Once transcripts are received by this office, they become Department of Defense property and cannot be returned to the member. However, if you are applying for a position within the DOD, that agency can email a request for your transcript and we will fulfill the request.
Q: Do you update PME? No. We do not update PME attendance in MILPDS. However, if you completed a degree in PME, that transcript will need to be sent to our office to update the degree.
Q: I completed a residency, fellowship or CPE, these programs do not have official transcripts. How do I get them updated? To update these programs, this office can accept an emailed certificate with the dates of the course/program and signatures from the program heads.
Q: I completed a degree in another country, can I just send that transcript? Some foreign universities are acceptable, however, most are not and require a foreign degree evaluation. This evaluation is an out of pocket expense for the member. The first step is to send the transcripts to ACB for review or email firstname.lastname@example.org. If the college is not on our table, a foreign degree evaluation is required to determine its US equivalency. Medical officers with foreign degrees may contact the Air Force Centralized Credential Verification Office (AFCCVO) and request a Summary of Credentials Verification.